SECTION 16

RECORD KEEPING, DOCUMENTATION AND REQUIRED POSTING

 

OSHA No. 300 Log

 

The OSHA No. 300 is a form used to list injuries and illnesses and to note the extent of each case.

 

OSHA No. 101 Log

 

The OSHA 101 log is a form on which additional information is recorded for each injury and illness entered on the log.

 

The Annual Occupational Injuries and Illnesses Survey Covering Calendar Year, OSHA No. 200S

 

The OSHA No. 200S is a log on which all injuries and illnesses are recorded covering the calendar year.

 

Responsibilities:

 

    The safety coordinator shall be responsible for issuing a OSHA 200 log to each superintendent prior to start of project.

 

    The safety coordinator will be responsible for maintaining the master copy of the OSHA 200 and OSHA 200S log at the Home office.

 

    The superintendent will be responsible for posting the OSHA 200 log at jobsite prior to start of project.

 

    The superintendent will be responsible for entering any injuries and illnesses on the OSHA 200 log in accordance with the recordkeeping guidelines that will be issued to each superintendent by the safety coordinator.

 

Posting Requirements

 

The superintendent shall post the OSHA 200 log in a conspicuous place (bulletin board, office trailer, tool room, etc.) or where notices to employees are customarily posted.  Post only the injuries and illnesses that have been recorded.  The employee name shall be recorded on the log but shall not be shown.  See folding instruction on log.

 

Documentation

 

In the event of an accident, the superintendent shall contact the safety coordinator and determination will be made as to how the injury or illness should be recorded.

 

Recordable or First Aid

 

It is important to understand the distinction between recordable cases and first aid cases.  The following definitions are a guide for making the entry to the OSHA 200 log.

 

·        Almost Always Recordable Cases

--Treatment of infection

--Application of antiseptics during second visit

--Treatment of second or third degree burns

--Application of stitches

--Removal of foreign bodies embedded in eye

--Positive x-ray diagnosis (fractures, broken bones, etc.)

 

·        Almost Always First Aid Cases

--Application of antiseptics during first visit

--Treatment to first degree burns

--Foreign bodies not embedded in the eye only if irrigation is required.

--Use of non prescription medications and administration of single dose of prescription medication on first visit.

 

·        Negative X-ray Diagnosis

     All injury or illnesses shall be recorded as soon as possible or no later than 6 days after receiving information about the injury or illness.

 

Mandatory Federal and State Employment Posting

 

The safety coordinator shall issue all safety required State and Federal postings to the superintendent prior to start of project.  All postings shall be placed by the superintendent in a conspicuous place (bulletin board, office trailer, tool room, etc.) or where notices to employees are customarily posted.  Some states have specific requirements but listed below are the postings that are always required:

 

    Workers Compensation

    Unemployment Insurance

    Family and Medical Leave Act of 1993

    Right to Know

    Emergency Phone Numbers

    OSHA

    Noise Exposure Standard

 

All postings shall be returned to the safety coordinator at the Home office when projects have been completed.