SECTION 17

 

CONSTRUCTION MANAGEMENT SITE SAFETY PROGRAM

 

 

Contractor Qualification

 

All potential contractors shall be pre-qualified on their individual safety programs and experience.  Qualification form is found at the end of this section.

The successful bid contractor will be required to supply safety information as required by SMC's safety requirements.  This will be supplied to SMC prior to mobilization.  Reference the forms provided at the end of this section.

 

Contractor's Jobsite Safety Representative

 

The contractor shall maintain a full time jobsite safety coordinator who shall enforce the requirements of this project's site safety plan, the contractor's safety program and that of its subcontractors.

 

Contractor's Orientation and Training

 

The contractor shall maintain a system of safety orientation and training for its personnel in compliance with any applicable laws, codes and regulations.  It is to be based on the premise that the safety of people and property shall always take precedence over concerns of cost and schedule.  The contractor shall be prepared to submit this documentation to the construction management safety representative upon request.

 

Contractor's Safety Meetings

 

The contractor shall hold weekly safety meetings.  Topics shall include, but not be limited to, safety rules, hazards, corrective actions, accident prevention and reviews of accidents and near misses.  The contractor shall be prepared to submit this documentation to the construction management safety representative upon request.

 

Contractor Safety Orientation

 

Safety Lecture

 

It is the policy of the owner and the construction management of this project that the contractor shall make all feasible and practical efforts to provide a safe and healthful place of employment for its employees and the employees of its subcontractors.  The safety efforts on this project are governed, not only by the owner's and the construction management's rules and regulations, but by federal, state and local rules and regulations.

 

Safety is everyone's responsibly and it is in everyone's best interest to work as a team to prevent fatalities, serious injuries and occupational illnesses.  We must plan safety into each phase of the work and into each task.  We must take the stand that accidents are preventable and anything less than zero accidents is unacceptable.

 

To accomplish this we must always take a proactive approach to safety.

 

Contractor Responsibilities

 

The contract documents should clearly state that the contractor is directly responsible for the safety of his own employees, the employees of the contractor's subcontractors, and the employees of the owner.  The contractor shall provide a written safety program that identifies their organization and policies.  The contractor shall be required to designate a full time safety representative for the duration of this contract.

 

The construction management safety representative should cover responsibilities per the contract documents.

 

Owner’s Safety Rules and Procedures

 

Cover any Owner’s site rules and procedures.  These shall be supplied by the owner.

 

Hazardous Processes, Materials or Equipment

 

Cover any hazardous processes, materials or equipment that could be found on the project site.  This information to be supplied by the owner.

 

Emergency Reporting and Response

 

Cover emergency reporting and response procedures.  This should be determined by the construction management safety representative and the owner.

 

Safety Inspections and Hazard Correction

 

The contractor shall perform daily site inspections of its personnel and work areas and its subcontractor’s personnel and work areas on a daily basis.  The contractor shall immediately correct safety hazards involving its personnel and its sSubcontractor’s personnel.

 

Jobsite Safety Requirements and Personal Protective Equipment

 

Hard Hats

 

Hard hats shall be worn at all times on the jobsite.

 

Safety Glasses

 

Industrial strength safety glasses with side shields shall be worn at all times regardless if other eye protection, such as welding hoods or face shields, is required by the work.

 

Hearing Protection

 

Hearing protection shall be worn by all personnel working in areas posted as requiring such protection or where directed by the owner's Representative.

 

Protective Gear

 

Suitable eye, ear, hand, foot, respiratory and other protection shall be provided and used when required by the contractor, by the owner's rules, by laws or regulations when it is indicated by prudent work safety practice or by the owner's representative.

 

Construction Tools and Equipment

 

Safety devices and guards on tools and equipment shall be functional and shall always be used.  Electrical tools and equipment shall be either grounded or double insulated.  Ground fault interruption protection shall be used.

 

Scaffolding, work platforms, ladders, stairways, handrails and the like shall be constructed and maintained in strict compliance with manufacturers' instructions.

 

All construction tools and equipment shall be maintained in compliance with applicable laws, codes and regulations.

 

Site Safety Audits

 

The construction management safety representative shall conduct a daily site safety audit and notify the contractor in writing of any non-compliance of owner's rules or unsafe work practices.  Documentation of correction will also be in writing by the contractor to the construction management safety representative.  When the non-compliance is of a serious nature, the construction management safety representative may stop the work activity and notify the contractor's safety coordinator of his action and not allow work to resume until such time that the non-compliance is corrected.  The construction management safety representative should only point out violations and discrepancies in reports and correspondence.  They should never attempt to discipline or correct the contractor’s employees, the contractor’s subcontractor employees, or provide specific solutions to non-compliance items.

 

The last statement in the report on non-compliance shall read "This report does not include every loss potential, but only relates to the hazards examined and described in this report".  It does not include violations of any federal, state or local statute, ordinance or regulation due to no judgment having been made as to whether or not such violation exists.

 

Work Permit And Procedure Requirements

 

Cover any required procedure or permits such as:

 

            Hot work permits

            Confined Space Entry permits

            Lockout and Tag out procedure

           

Any others as determined by the owner and the construction management safety representative.

 

Weekly Safety Meetings

 

All contractor's safety coordinators are required to attend a weekly safety meeting with the construction management safety representative.  This meeting will be a review of the past week's accidents, near misses and concerns.  Any upcoming work will also be addressed.

 

Contractor's Monthly Safety Report

 

The contractor shall submit a written report to the construction management safety representative.  This report shall cover the contractor's employees and each of his subcontractors.  Also, this report shall include totals for the following information:

 

     The number of man-hours worked.

 

     The number of OSHA recordable accidents.

 

     The number of lost work day accidents.

 

Contractor's Incident Reports

 

The contractor shall report all personnel injury accidents, property damage accidents, fires, spills and near misses to the owner's representative within twenty-four hours of the occurrence.

 

Contractor's Emergency Plan

 

The contractor shall maintain an emergency plan, specific to the jobsite, for dealing with potential emergencies resulting form fire, weather, accidents, spills and medical emergencies involving its personnel and its Subcontractors' personnel.

 

Responsibilities of the Construction Management Safety Representative

 

     Contractor pre-job safety orientation.

 

     Daily site safety audits.

 

     Notifying the contractor of any non-compliance items.

 

     Insure that any non-compliance items are corrected.

 

     When non-compliance is of a serious nature, stop work until such time as the non-compliance is corrected.

 

     To continually monitor and evaluate the contractor's safety performance and to notify the Owner of such performance.

 

     To assist the Construction Management in coordination of the work from a Safety standpoint.

 

THE CONSTRUCTION MANAGEMENT SAFETY REPRESENTATIVE SHALL NOT BE RESPONSIBLE FOR THE FOLLOWING:

 

     Administering the Contractor's individual Safety Programs.

 

 

     Providing specific solutions to non-compliance items.

SAMPLE WARNING LETTER TO SUBCONTRACTOR

 

 

 

(Date)

 

(Name)

(Address)

(City, State  Zipcode)

 

Subject:            Violation of Safety Standards

 

Dear Sir:

 

On ________________________, an inspection was made of your area of work.  Our inspection revealed that you were in violation of the following safety standards established by (Name of Owner), Standard Maintenance Company, LLC, or the Occupational Safety and Health Act of 1970.

 

(List Violations)

 

 

 

This notice does not include every loss potential or violation but only relates to the hazards examined and described in this correspondence.

 

According to our Subcontract General Terms and Conditions, you must comply with all applicable safety regulations.

 

Please take immediate steps to correct the unsafe conditions.  We expect corrective work to be completed by _______________.

 

Sincerely,

 

STANDARD MAINTENANCE COMPANY, LLC

 

 

 

Name

 

Title
Contractor Safety Requirements

 

1.     Purpose

 

To inform all bidding contractors of the requirements of Standard Maintenance Company, LLC’s safety program. The successful bidder will be require to supply the following information prior to mobilization.

Date:________________________

 

Standard Maintenance Company, LLC

1898 Vanderhorn Dr.

Memphis, TN 38134

 

Attention: Safety Department

 

Subject: Safety Agreement

 

As part of the project, we agree to the following:

 

A. All contractors will have a designated, and qualified safety person, and if  any contractor exceeds 20 employees, this will be a full time onsite position. If safety issues with a contractor are found, this may require a full time onsite safety person, regardless of the number of employees.

 

B. All contractors will have a safety meeting at least once a week, with meeting notes and sign up sheets turned into SMC weekly.

 

C. All contractors safety personal will have a safety meeting once a week, with SMC safety weekly.

 

D. A copy of  SMC’s Safety Indoctrination will be furnished to all contractors. A full copy of the safety program will be available in the safety office. SMC will also train the contractors safety person to SMC’s Safety Indoctrination.

 

E. All contractors will conduct orientations for all employees arriving on site, and copies of documentation will be given to SMC. 

 

F. All contractors will notify SMC of any accidents or incidents, no matter how minor, as soon as possible. A copy of the accident/incident reports will be given to SMC before the end of the day.

SMC will provide assistance in the investigation if requested. SMC reserves the right to investigate and accident/incident happening onsite. All affected employees will be drug and alcohol tested.

 

G. All contractors will conduct  a weekly written safety audit, with copies to SMC. SMC will conduct a written audit, weekly, and furnish a copy to all contractors. Any deficiencies noted will be corrected in a timely manner.

 

H. Copies of all contractor safety programs will be submitted to SMC, along with hazardous communications materials and OSHA 200 logs. All operator training and other documentation should be submitted prior to starting the job.

 

I. SMC reserves the right to remove any contractor employee from the jobsite.

 

K. All scaffolds shall be built per 1926.451. Scaffold tags as per SMC’s Safety Program will be furnished to contractors by SMC.

 

L. All PPE , including but not limited to safety glasses, hardhats, and shoes will meet the requirements set forth by OSHA and ANSI.

 

M. SMC will furnish to all contractors, a copy of the site emergency plan. It is the contractors responsibility to train their employees, and furnish proof of training.  Contractors must have an up to date employee onsite roster at all times. 

 

N. All contractors will be required to meet 1926 subpart D for sanitary facilities for their employees, and to provide for first aid treatment for their employees.

 

O. An emergency contact list will be provided to SMC, for after hours usage if necessary.

 

P.     All OSHA and governmental required postings will be posted on the site by each contractor.

 

Q.   _____________________________________is the on-site safety coordinator.

 

______________________________________is the safety coordinator for our

 

company and may be reached at: ______________________________.

 

______________________________                        ________________________

Signed                                                                          Title

 

Company Name: _________________________________

 

Address: ________________________________________

 

City, State, Zip: ___________________________________

 

Phone: __________________________________________

 

Fax: ____________________________________________